Internal Affairs / Banquet / Publicity Committee

Co-chaired by Internal Vice President   Michele Wang
and Publicity Director   Julia Newbold.
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The Internal Affairs / Banquet / Publicity Commitee allows the Internal Vice President to collaborate with supporting officers to plan general meetings and other day-to-day operations of the organization. It also gets the word out about upcoming events and the society in general by distributing RSS Gear, posting fliers, and maintaining signboards on campus. Come to committee meetings to participate in winter and summer retreat planning; there, we'll also be discussing the theme and other details of our awesome end-of-the-year banquet. We also need historians to work on the yearbook, and editors to publish a seasonal newsletter.


Committee Updates Supporting Officers

Posted by Michele Wang on 2/16/08
Fourth IABP meeting
I'd like everyone who's supposed to contact a restaurant to do so and get back to me by next Wednesday so that we can have at least one more committee meeting before the end of the quarter. In the meantime, please think about possible decorations and games.

I'd like to see people volunteer to be directors at the next meeting, and please remember, you are all Regents Scholars and I have faith in all of you: just because you haven't been able to attend meetings doesn't automatically disqualify you! We need all sorts of creativity and organization to put on this banquet, and I'm looking for people who will be enthusiastic contributors!

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THEMES:

A Night at the Cinema <=THIS IS IT!!

Dress up as your favorite movie character!

Cardboard Hollywood sign, red carpet, movie set clapboards, good movie soundtracks for music, movie ticket invitations, 'Now Showing' programs, prizes for Best Costume male/female, a "do your best impression" of celebrity/movie character contest, 6 degrees of Separation game

RESTAURANT IDEAS:
JiRaffe (Calvin)
-It's French; it's located at 502 Santa Monica Boulevard in Santa Monica, CA, 90401.
-It's a combination Italian, French, and American. Their menu includes ribeye steak, salmon, caramelized pork chops, roasted chicken, eggplant ravioli, creme brulee for dessert. Prices are in the high twenties, but no charge for rent for 60 people.

Taix French (Lan)
-http://www.taixfrench.com/banquets.html
-I've heard plenty of good things about this place (online and by word-of-mouth), which serves some fantastic French cuisine. The menu is absolutely xquisite and comes in a wide range of choices starting at 19.95 per entrée (and including soup, salad, carbs, dessert!). Reserving a room seems fairly easygoing; and service is said to very accommodating. Major con? It's in downtown. This is my favorite of a pretty big list of downtown candidates...but alas, these might be distant for our purposes.

Marcello's (Julia)
-http://www.marcellosrestaurantla.com/menumain.html -Italian food.
-Another downtown location with fantastic prices: "Prices Range from $17.95 to $24.95 plus service charge and taxes. Marcello's Restaurant is also available for private parties. We can provide a wide variety of services from luncheon meetings, to formal receptions and dinners. Our Restaurant accommodates up to one hundred guests for buffet or sit-down dinner come and enjoy a spectacular view to the sky rise in downtown Los Angeles."

C&O's Trattoria in Venice (Michele)
-$15.95 per person Includes Grilled Chicken Breast, choice of one *pasta dish and choice of Caesar or mixed green salad with killer garlic rolls
-$17.95 Includes Grilled Chicken Breast, choice of two *pasta dishes and choice of Caesar or mixed green salad w/ killer garlic rolls
-$19.95 Includes choice of two appetizers, Grilled Chicken Breast, choice of two *pasta dishes and choice of Caesar or mixed green salad with killer garlic rolls
-$22.95 Includes choice of two appetizers, Grilled Chicken Breast, choice of two *pasta dishes and choice of Caesar or mixed green salad with killer garlic rolls. Homemade Tiramisu or Spumoni Tartufo

Bubba Gump's in Santa Monica at the Pier (Albert)

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This is a copy of the e-mail I sent to the person in charge of catering at C&O's. I think it covers just about everything, except
1) What's parking like?
2) Seating arrangements? We want circular tables of 8-10, not long benches
3) Preferred Days: Saturday, Friday, Sunday, Thursday

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"My name is Michele Wang and I'm the internal vice president of the Regents Scholar Society at UCLA. We're interested in holding our annual end-of-the year banquet at C&O's, so I have some questions regarding what is available.
We'll probably have 70-100 people at our banquet.
1) What kind of room/space would be available to us?
2) Would it be a private room?
3) Would we be able to decorate it at all? (tape up posters, have props in the corners?)
4) Is there a sound system of any sort so we can make speeches?
Our budget is about $30 per person, including gratuity/tax and any room rental charges. We'd probably be there for 2-3 hours for dinner.
5) Looking at the party menu online, I think that Choice 5 is the best for us. Would be we be able to swap an appetizer for a dessert?
6) Is there a fee to rent the room/space?
7) How much would the deposit be?
We're hoping to hold it the weekend of May 16-18, or May 23. Are those dates available, and when would it be cheapest?"
-----------------------------------

If possible, once all the restaurant people get back to me, I'd like to decide on a restaurant and have our next meeting there to see what the food's like. Let me know which Saturdays you cannot make, and I'll try to find one in the near future that we can all be there!


Posted by Michele Wang on 1/23/08
Third IABP Meeting
6 pm Rubio’s in AU
  1. Intros
  2. Publicity
  3. Newsletter: Awesome job Sarah and Calvin!
  4. Retreat: Thank yous to Allison, Claire, Keith, Justine, Hana, Albert, Chrissie
    1. Feedback
  5. Banquet
    1. TAKE INITIATIVE. You can shape it however you like
    2. Essentials: theme, location, decorations; skits, games
    3. Theme: Think possible costumes and decorations
    4. Past themes: around the world in 80 minutes, jungle, murder mystery
    5. Past suggestions: red carpet, pirates, ninjas
    6. Theme suggestions? Zoo/farm animals, book characters…
    7. Directors

Thanks for coming to our meeting! We still very much need help in planning banquet, so here's a reminder of what needs to get done by Friday, February 8:
  • Find 2 restaurants/locations (banquet/private room for ~100, will cost $30 for the meal and room per person, within reasonable driving distance), you can try Santa Monica, Hollywood/West LA, Culver City, and use restaurant websites like yelp.com
    Think of 1 theme, along with possible costumes, decorations, and games. (in the past, we've had jungle, murder mystery, decades, and around the world)
  • The next committee meeting will probably be on February 14 (yes, we know it's Valentine's Day, so if you have a special someone and need us to change the date, let us know), and we're thinking about testing out one of the suggested locations.
  • Think about being a director! It's fun, it's a great experience, and it lets you see how running an RSS event works.



Posted by Michele Wang on 12/2/07
2nd Committee Recap
Second IABP Meeting
November 26, 2007
8 pm Covel Lobby
  1. Highs and Lows
  2. Publicity
    1. Help with signboards
    2. T-shirts
  3. Newsletter
    1. Process
    2. Due dates for articles
    3. Deadline for final product
  4. Winter Retreat
    1. January 11-13, Idyllwild
    2. Anyone live nearby?
    3. Additional cabin necessary?
    4. Activities Brainstorm
    5. Food
      1. Perishables v. non perishables
      2. Costco v. Albertsons
    6. Rides



Posted by Julia Newbold on 11/19/07
Next Committee Meeting 11/26
Hey All! Thanks to those of you who came out to the 2nd General Meeting, it was nice to see such a great turn out :D Michele and I will be holding out second combined committee meeting on the Monday after Thanksgiving break, November 26th at 8pm in Covel. Come on by if you want to help plan Winter Retreat, get the inside scoop on our up-coming new t-shirts, or try my awesome brownies, which I will also be bringing! Have a great Thanksgiving, and see you next week!


Posted by Julia Newbold on 10/28/07
Signboards & T-Shirts!
Hey Folks! I also wanted to thank everyone who came to my & Michele's meeting, it was really cool to meet some new people and gather ideas for all of our upcoming events, plans, and goals. Just wanted to remind anyone who is interested that RSS has two signboards on campus, one on Bruin Walk and one in the Court of Sciences. Both are constantly up-to date and currently have the purple flyers for the CPK dinner that are necessary for our organization to raise money from the event. So if you want one, just grab it and go! Otherwise, I got some cool ideas for t-shirts and great feedback on what other types of RSS gear people would be interested in at the meeting. But if anyone reading this has something they want to input to the process too, please just drop me an email, publicity@rssla.org :)


Posted by Michele Wang on 10/22/07
First Committee Meeting!
Thanks for coming out! It was heartening to see so many people interested in our events, and we hope to keep it up!

Positions are listed on the website, but almost nothing's set in stone yet, so if you weren't able to drop by and still want to get involved, shoot me (Michele) an e-mail!

Here's the agenda:
First IABP Committee Meeting

10/22/07 7 pm Covel Lobby
  1. Welcome! Introductions, Sign-in sheet, Kaplan fliers
  2. Goals
  3. Publicity
    1. T-shirt designs
    2. Publicizing RSS Events
  4. Newsletter
  5. Winter Retreat Planning
    1. Possible locations?
    2. Group Activities
  6. Banquet Ideas
  7. Future Events?
  8. Thanks for coming!



Posted by Julia Newbold on 10/20/07
IABP Committee Meeting on Monday!
If you have any thoughts, input or ideas to share about possibilities for new t-shirt desgins for RSS gear, please come to the combined Internal Affairs, Banquet, and Publicity (IABP) Meeting at Covel Commons, 7pm, Monday, October 22nd!




Click envelopes to email them

Banquet
  Stephanie Hsia

Newsletter
  Sarah Gustafson

Newsletter Copy Editor
  Calvin Cheng

Retreat
  Claire Su

Retreat
  Keith Stephens

Retreat
  Allison Truong

Retreat/Newsletter
  Justine Pan